Reporting Edison Academy Absences
Fax Number: 703-924-8197
* IMPORTANT: When you attend Edison Academy, you are a student at two schools. This means you must report your absences to both your base school and Edison Academy. If you check out, you must check out from both schools.
Our Academy Schedule Doesn't Change for Individual High Schools' Special Events
The Edison Academy schedule never changes except in the case of inclement weather or county-wide scheduled early release days or holidays. We are unable to accommodate every high school schedule as they modify for special events such as pep rallies and SOL testing, so we remain on the same schedule every day of the school year.
Inclement Weather Policy
Students attending Edison Academy should follow the guidelines below when there is a delayed opening or early closing due to weather.
Edison High School students will follow their adjusted high school schedule on these days.
For all other high school students attending the Academy
2-Hour Delay--there are no shuttles AM OR MID-DAY from base schools. Feeder school students will not attend their A.M. OR MIDDAY classes. Cosmetology classes are canceled. Students with parking permits should also remain at their base school. There is no need to call the attendance line on 2-hour delay days for AM or Mid-Day class absences. All P.M. classes will be held as scheduled.
2-Hour Early Release--There are no PM shuttles from base schools. Feeder school students will not attend their PM classes. There is no need to call the attendance line on 2-hour early release days for PM class absences. All A.M. & MID DAY classes will be held as scheduled.
I. ATTENDANCE EXPECTATIONS
Students are expected to attend all classes and to arrive on time for each class. Academy students and parent/guardians are expected to comply with these FCPS attendance policies at the Academy just as they do at their base school.
II. EXCUSED ABSENCES, JUSTIFIABLE ABSENCE (VA Board of Ed, Code of VA, state statute)
Student illness, death in the family, medical appointment, dental appointment, religious obligations, reason acceptable to the principal, testing at base school, pre-arranged absence, approved field trip
III. UNEXCUSED ABSENCES (as established by the FCPS School Board)
Cutting class, bad weather conditions, babysitting siblings, missing the bus, late ride, traffic, car problems, over-sleeping, or administrator disapproved per-arranged absence are considered unexcused absences. *Per Page 9 of the FCPS Students Responsibilities and Rights Handbook, when students have an unexcused absence, “Teachers may assist the student and parent or guardian in identifying missed work, but are not obligated to provide make-up assignments.”
IV. SHUTTLE BUS STUDENTS If a student misses the shuttle bus coming to the Academy,
a. The student must report to the base school attendance office, subschool or counselor. Base high school personnel should notify the Academy Office that the student has missed the bus. b. The student must report to the Academy Office the next time he/she attends the Academy. c. Students who miss the returning shuttle should notify the Academy Office and the base school attendance office. The student will return to his/her base school on the next shuttle. d. If a student misses the bus more than one time, he/she must report to both the Academy Office and Academy Administration.
V. REPORTING STUDENT ABSENCES BY TELEPHONE
a. Absence must be reported to both Edison Academy and the student’s base school. b. Parent/Guardian should call the Edison Academy Attendance Office at 703-924-8137 prior to or on the day of the student’s absence. c. Parent/Guardian may leave a message on the Attendance line answering machine. The message should include the following: Date and time of call Students first & last name (spell) Reason for the absence Parent/guardian’s name (spell) Relationship to student Daytime phone or cell phone number
VI. REPORTING STUDENT ABSENCES BY NOTE OR FAX
a. If parent/guardian has not notified the Edison Academy Attendance Office on the day of the absence, a note or fax must be sent to the Academy Office within 48 hours of the student’s return to class. b. Notes or faxes should include:
Date of absence(s) Student’s first and last name Reason for the absence Parent/guardian name and relationship Daytime phone or cell phone number Parent/Guardian signature
VII. ATTENDANCE CALL OUTS TO FAMILIES
Edison Academy will generate a daily call to the Parents/Guardians of absent students who have not been reported through email or phone call to the academy as excused. Parents/Guardians need to notify the Academy Office when phone numbers change to ensure messages about unexcused or unverified absence calls are received.
VIII. STUDENT TARDIES
a. When a student is late for class, the student will be marked tardy b. Teachers are the primary contact and facilitator of intervention when students are tardy to class. Teachers will use a variety of strategies (to include parent contact and possible administrative referral) to ensure students are on time to class and prepared to begin the daily lesson. c. The Academy Administrator or Base School Administrator may assign consequences including, but not limited to, an attendance contract, detention or other disciplinary action.
IX. CONTINUED ATTENDANCE ISSUES
Continual absences/attendance Issues may result in a student being withdrawn from their class(es) at Edison Academy.
References: FCPS Policies and Procedures P2601.23P and 2234 which govern attendance.